SmartShare is a cloud-based document management system built for small and medium businesses that need to organise, share and control documents with confidence, the simple, folder-based way. Delivered and supported in Malaysia by EDMS Consultants.
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Documents scattered across email, USB drives and chat finally land in one place your team already understands.
Developed by ParaDM, SmartShare combines familiar folder-based organisation, advanced sharing controls, powerful analytics and seamless integrations in one easy-to-use platform.
It delivers instant productivity gains without complex IT infrastructure, so growing teams can store, share, track and analyse business documents from day one.
Folder-based document management tools that help small and medium business teams securely store, share, track and analyse documents, from smart automation and sharing controls to analytics and MFD integration.
Drag-and-drop uploads, version control, check-in and check-out, metadata tagging and full audit logs for complete document lifecycle governance.
Automate filing with a single click, standardising document types, folder locations and metadata tags to reduce errors.
Expiry dates, self-destructive documents, download limits, watermarking and view-only options for confident external sharing.
Tracks documents in real time, sends timely alerts and automatically uploads, renames and organises files.
Track views, downloads and sharing activity for insight into document usage and reader behaviour.
Two-factor authentication, 256-bit encryption, access permission reports and folder-level access controls.
Industry-first cloud integration with Fuji Xerox multifunction devices: one-click scan, upload and share from the device panel.
Access, upload and manage documents from any device using just a mobile browser, with no app installation required.
Scan a signed quotation on the office MFD, file it with one SmartButton, share it with a customer under full control, see Wolf report every view, then watch the link expire on schedule.
Interactive preview with sample data from a fictional Malaysian company. Names, documents and figures are illustrative. The interface shown is for illustration only and may differ from the actual product.
SmartShare uses smart automation to simplify how growing businesses manage, discover and act on their documents, cutting manual filing and surfacing alerts when they matter.
SmartShare classifies uploaded documents and applies consistent metadata tags based on file type, folder structure and business rules, so documents are always easy to find.
Search across documents by name, content, tags or metadata in both English and Chinese, with the right files surfaced instantly regardless of volume.
SmartShare Wolf monitors document activity and notifies team members at the right moment, turning document interactions into faster follow-up.
Views, downloads and sharing activity are tracked to evaluate campaign effectiveness, measure KPIs and support well-informed decisions.
See how external recipients access and engage with shared documents, with A/B comparisons and content effectiveness analysis.
SmartShare connects with email and office tools, multifunction devices, cloud storage and business applications, so documents stop living in silos.
A connected approach to business documents that gives growing teams faster workflows and stronger document governance.
Teams share confidently, track engagement and make data-driven decisions on content and campaigns.
Documents sit across email attachments, shared drives and USB drives, so it is hard to track who viewed a proposal, control versions or measure how materials perform with customers.
Ends document sprawl, keeps access controlled and delivers a complete audit trail for compliance and reporting.
Critical documents travel through email threads and unstructured shared folders, creating version confusion, compliance gaps and no clear audit trail.
Keeps project teams aligned with real-time tracking, standardised filing and secure external sharing.
Project files are scattered across email, WhatsApp and shared drives, causing version conflicts, missed updates and no record of what was shared externally.
Fast, reliable access to customer and legal records, with sensitive information protected by automatic expiry.
Records live in inboxes and disconnected folders, slowing retrieval during disputes or audits and creating risk when sensitive files are shared without expiry.
Streamlines HR documents, reduces policy miscommunication and keeps employee records secure.
Policies go out by email and contracts sit in unstructured drives, so it is hard to confirm staff have the latest version or find records quickly.
A unified, scalable eDMS platform for modern business document challenges, from secure storage and sharing to analytics and MFD integration.
Together they boost productivity, keep documents governed and turn document activity into business intelligence.
Empowering fast-growing companies with solution-driven, AI-powered solutions built for scale.
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Common questions about SmartShare and how EDMS Consultants delivers it in Malaysia.
Walk through folder templates, SmartButtons, secure sharing and Wolf analytics with your own documents. EDMS Consultants delivers and supports SmartShare in Malaysia.
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