In 2026, our team proudly exhibited M-Files at the Offshore Technology Conference Asia 2026 in Kuala Lumpur, one of the region's most influential gatherings for the offshore energy sector. Across the event, we had the opportunity to speak with industry leaders, operators, EPC contractors, and technology partners about the evolving role of intelligent document and information management in the oil and gas industry.

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In addition to engaging visitors at our booth, we had the opportunity to present a speaking session on the conference floor, highlighting the recent partnership between M-Files and Microsoft. We walked the audience through how M-Files is now natively embedded within Microsoft 365 environments, bringing metadata-driven document management, version control, and AI-powered classification directly into the everyday tools users already work with, including Microsoft Teams, Outlook, Word, Excel, and SharePoint. This native integration removes the friction of switching between systems, allowing engineers, project managers, and compliance teams to access the right document, in the right context, at the right time.

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Our session focused on how this combined capability tackles long-standing pain points in the oil and gas vertical, including:

• Fragmented documentation scattered across shared drives, SharePoint sites, contractor portals, and email inboxes
• Difficulty maintaining a single source of truth for engineering drawings, P&IDs, vendor data, and as-built records
• Inefficient document handover between EPC contractors and operators during project close-out
• Manual, error-prone compliance reporting for regulators and auditors
• Limited visibility into document status, approvals, and revisions across joint ventures and partners
• Information silos that slow down turnaround planning, shutdown execution, and asset integrity workflows

We demonstrated how M-Files, embedded directly within the Microsoft 365 ecosystem, addresses these challenges by unifying content from multiple repositories, enforcing controlled processes, and automating workflows for engineering documentation, HSE records, management of change (MOC), and regulatory submissions. Combined with M-Files AI, organizations are now able to extract insights from unstructured technical content, accelerate document classification, and reduce the manual effort that has historically burdened oil and gas teams.

The conversations we had with visitors reinforced a clear industry direction: digital transformation in oil and gas is no longer about deploying yet another standalone system, but about embedding intelligent information management into the platforms teams already rely on. Delegates shared real-world challenges around managing vast volumes of technical documentation across joint ventures, contractors, and regulatory bodies, challenges that M-Files, together with Microsoft 365, is uniquely positioned to solve.

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Beyond product demonstrations and our speaking session, OTC Asia 2026 was a powerful reminder of how rapidly the industry is evolving. We were energized by the discussions on data integrity, ESG reporting, asset lifecycle management, and the growing demand for unified platforms that connect engineering, operations, and corporate functions.

A sincere thank you to everyone who visited our booth, attended our session, and exchanged ideas with us. We look forward to continuing these conversations and supporting your digital transformation journey across Asia and beyond.

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